New tool, big weekend of setup, two good weeks, and then it fizzles.
The tool-switching loop
Somebody in a community swears by Notion, or your business bestie loves ClickUp, so you sign up, move everything over, and customize all the views. For a little while it's great! Then you stop opening it, and a few months later a different tool starts to look like the answer, so you pay all of that setup time again.
People tell me about this one a lot, usually as "shiny new object syndrome is a very real thing." I say it too, because I am honestly the number one person that abandons tools.
Your abandoned tools are really good data
When you're shopping for a tool, you're picturing an idealized version of you using it. When you stop opening it, that's your actual patterns showing up, and that is honest information about you.
For me it was ClickUp. I started my business in it and it just fizzled out (the longer version is on my About page). So your graveyard of tools gets no guilt from me. I've got one too, and we're just going to read it for what it's telling us.
Permission slipWe don't have to use tools to the best of their ability. As long as it's working for you, that's all you need it to do.
The step that usually gets skipped
There's a reason you love certain tools and can't stand others, and it has a lot to do with the fact that different tools are designed for different brains.
Most tool advice starts with the software: which one has the most features, which one everybody moved to this year. The step before that is knowing how you work. Do you need to see everything laid out, or does seeing everything at once make you want to close the tab?
Once you know that about yourself, choosing gets a whole lot easier, because you're matching what you need against what a tool can do.
The six Right-Fit Types
This is the main thing the workshop teaches. You answer six reflection questions as the tired, average-day you, since that's who actually has to open the tool, and your answers point you to a type.
Sequential
You've written a task down after you already finished it, just to check the box. When you can't see what comes next, you stall.
Spatial
Things buried three folders deep stop existing for you. There are probably sticky notes within arm's reach right now.
Integrator
Updating the same information in two places genuinely annoys you. You've thought about wiring your tools together so it only has to happen once.
Intuitive
Capture now, sort later. Your notes live wherever was closest at the time: Apple Notes, a voice memo, a text to yourself.
Minimalist
A busy screen makes your shoulders go up. You've picked the simpler tool on purpose, more than once.
Hybrid
Two of these feel equally true, or which one you are shifts with the season and how much capacity you have.
You're allowed to land on "about 70% this one." In the workshop you get there from your own six answers, which is a different thing from picking the card that sounds most like you.
What makes you abandon a tool?
You can try this one right now. Think of one tool you were excited about and then stopped opening. How do you feel when you see the icon today?
You set it up beautifully over a weekend and never went back.
You open it and it's basically empty.
You open it and it's so out of date that catching it up feels like the whole job.
You forgot it existed until just now.
Whatever you just landed on, there's a reason underneath it, and it's the same reason every time. Working that out is the first thing we do in the workshop, and it becomes a short list you can hold up against any pricing page.
What you get for $27
The workshop
About 90 minutes, on demand. Four parts: find your Right-Fit Type, turn it into your tool non-negotiables, map the five areas of your business so everything has a home, and set up a small test before you move everything into a new tool.
IncludedThe Right-Fit Tool Workbook
A Notion workbook you duplicate and keep. It holds the six reflection questions, your Right-Fit summary, a map of what you're managing, a tool heat map to narrow down your research, and a plan for testing one tool.
Replay access, updates included
You can come back to the recording for a year, which is handy the next time a new tool starts looking like the answer. If I revise the workshop while you have access, you get the new version at no extra cost.
Taught by: Me, Molli Gorrell, Online Business Manager & Systems Strategist. More about me
Price$27
Get the workshop ($27) →Questions people ask me before they buy
I've bought templates and courses at 2am before, and none of them stuck.
Same, honestly. Most of those hand you somebody else's setup. This one starts with six questions about how you work and ends with a small test, so you find out whether a tool fits before you've moved everything into it. The things that didn't stick go in the workbook too, because they're some of the most honest information you have about how you work.
Will you tell me which tool to use?
I'll teach you how to work out what you need, so you can choose for yourself, and the workbook's heat map of common tools by type gives you a place to start. I have strong opinions about tools, but you have my permission to ignore any of my opinions or recommendations, because this is really about you and how your brain specifically works.
Is this just going to tell me to use Notion?
No. I love Notion, and the workbook happens to live there, but you can do the whole thing in a doc or on a piece of paper. If your sticky notes are working and you can keep them up, use them. You don't have to use a tool just because somebody said you should.
What if my real problem is that I'm paying for too many tools?
The workshop covers that: you sort what you're managing into necessary and nice-to-have, and pick one area to fix first. If you'd like to read first, I've written about signs you're ready to simplify your tools and how to audit your software subscriptions.
What if I buy it and it's not for me?
You have 14 days from the day you buy to ask for a refund, as long as you haven't gone more than a quarter of the way through it. Email me at hello@virtuallymolli.com and I'll take care of it. Refunds go back to the card you paid with within 10 business days.
What if I'd rather have your eyes on my tools?
That's the Consulting Call. It's ninety minutes for $397, and you leave with the recording, a map of where things stand today, and a fix-first plan. If you already know what you want built, The Build starts at $1,200, and the Consulting Call fee applies toward it if you start there.
Start with how you work, and then pick the tool
The filter you build here is yours to reuse every time a new tool starts looking like the answer. (It will. It does for me too.)
Want me to look at your setup with you? See the Consulting Call ($397).